Who we are
Lintern Care Limited is the controller for the information you give us when you apply for a job. You can contact us about privacy by emailing office@lintern.care or calling 01279 912041.
Information we use
When you apply, we use your contact details, your answers, your work history and any gaps, your qualifications, and anything you tell us about adjustments you need. If we offer you a job, we also use your referees' details and their references, your right-to-work check, your DBS check, and a health declaration. Referee details are collected after an offer, not when you first apply.
Why we use it and our legal basis
We use your information to consider your application, contact you, make a decision and, if we offer you a job, complete the checks needed before you start. Our legal bases are taking steps at your request before a possible employment contract, our legal duty to check that you have the right to work in the UK, and our legitimate interest in recruiting safely and keeping a record of how we made decisions. A person reads every application. We do not use software to score or reject candidates.
Health, adjustments and criminal records
Health information and adjustment requests are used to support you during recruitment and to meet our duties as a prospective employer. DBS checks are used because the roles involve work with adults who need care or support, where the law allows an enhanced check including the adults' barred list. Please do not send health details unless we ask for them.
Who we share it with
We contact your referees after an offer. We use a DBS checking service to process your DBS application and may check your right to work online with the Home Office. If you join us, your details move to BrightHR, our HR system, and the employee privacy notice applies from then on. Companies that host our systems and deliver our emails process information for us under contract and only on our instructions. We do not sell personal information.
Access and security
You can see only your own records. Staff must use two-step verification to see candidate information. Document downloads, status changes and deletions are logged.
How long we keep it
If you do not finish an application, we delete it after 6 months without changes. If your application is unsuccessful or withdrawn, we remove your personal details from it 6 months after the decision. If you join us, we remove the recruitment copy 6 months after you start, once your record is in BrightHR. Files you upload are deleted at the same time. If your account has no applications left and you have not signed in for 6 months, we delete it. We keep a log of the actions taken on each application as evidence of safe recruitment.
Your rights
You can ask for a copy of your information, ask us to correct or delete it, ask us to limit how we use it, or object to how we use it. Email office@lintern.care to make a request. We may need to check your identity first. If you are unhappy with how we have handled your information, you can complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint. Current vacancies are listed on Careers.